Index Light, Reason Deep: Deferred Visual Ingestion for Visual-Dense Document Question Answering

Abstract: Existing multimodal document question answering methods universally adopt a supply-side ingestion strategy: running a Vision-LLM (VLM) on every page during indexing to generate comprehensive descriptions, then answering questions through text retrieval. However, this "pre-ingestion" approach is costly (a 113-page engineering drawing package requires approximately 80,000 VLM tokens), end-to-end unreliable (VLM outputs may fail to be correctly retrieved due to format mismatches in the retrieval infrastructure), and irrecoverable once it fails. This paper proposes the Deferred Visual Ingestion (DVI) framework, adopting a demand-side ingestion strategy: the indexing phase performs only lightweight metadata extraction, deferring visual understanding to the moment users pose specific questions. DVI's core principle is "Index for locating, not understanding"--achieving page localization through structured metadata indexes and BM25 full-text search, then sending original images along with specific questions to a VLM for targeted analysis. Experiments on two real industrial engineering drawings (113 pages + 7 pages) demonstrate that DVI achieves comparable overall accuracy at zero ingestion VLM cost (46.7% vs. 48.9%), an effectiveness rate of 50% on visually necessary queries (vs. 0% for pre-ingestion), and 100% page localization (98% search space compression). DVI also supports interactive refinement and progressive caching, transforming the "QA accuracy" problem into a "page localization" problem--once the correct drawing page is found, obtaining the answer becomes a matter of interaction rounds.