Institutional AI Sovereignty Through Gateway Architecture: Implementation Report from Fontys ICT (2512.08978v1)

Abstract: To counter fragmented, high-risk adoption of commercial AI tools, we built and ran an institutional AI platform in a six-month, 300-user pilot, showing that a university of applied sciences can offer advanced AI with fair access, transparent risks, controlled costs, and alignment with European law. Commercial AI subscriptions create unequal access and compliance risks through opaque processing and non-EU hosting, yet banning them is neither realistic nor useful. Institutions need a way to provide powerful AI in a sovereign, accountable form. Our solution is a governed gateway platform with three layers: a ChatGPT-style frontend linked to institutional identity that makes model choice explicit; a gateway core enforcing policy, controlling access and budgets, and routing traffic to EU infrastructure by default; and a provider layer wrapping commercial and open-source models in institutional model cards that consolidate vendor documentation into one governance interface. The pilot ran reliably with no privacy incidents and strong adoption, enabling EU-default routing, managed spending, and transparent model choices. Only the gateway pattern combines model diversity and rapid innovation with institutional control. The central insight: AI is not a support function but strategy, demanding dedicated leadership. Sustainable operation requires governance beyond traditional boundaries. We recommend establishing a formal AI Officer role combining technical literacy, governance authority, and educational responsibility. Without it, AI decisions stay ad-hoc and institutional exposure grows. With it, higher-education institutions can realistically operate their own multi-provider AI platform, provided they govern AI as seriously as they teach it.