Multi-Stage Field Extraction of Financial Documents with OCR and Compact Vision-Language Models

Abstract: Financial documents are essential sources of information for regulators, auditors, and financial institutions, particularly for assessing the wealth and compliance of Small and Medium-sized Businesses. However, SMB documents are often difficult to parse. They are rarely born digital and instead are distributed as scanned images that are none machine readable. The scans themselves are low in resolution, affected by skew or rotation, and often contain noisy backgrounds. These documents also tend to be heterogeneous, mixing narratives, tables, figures, and multilingual content within the same report. Such characteristics pose major challenges for automated information extraction, especially when relying on end to end large Vision LLMs, which are computationally expensive, sensitive to noise, and slow when applied to files with hundreds of pages. We propose a multistage pipeline that leverages traditional image processing models and OCR extraction, together with compact VLMs for structured field extraction of large-scale financial documents. Our approach begins with image pre-processing, including segmentation, orientation detection, and size normalization. Multilingual OCR is then applied to recover page-level text. Upon analyzing the text information, pages are retrieved for coherent sections. Finally, compact VLMs are operated within these narrowed-down scopes to extract structured financial indicators. Our approach is evaluated using an internal corpus of multi-lingual, scanned financial documents. The results demonstrate that compact VLMs, together with a multistage pipeline, achieves 8.8 times higher field level accuracy relative to directly feeding the whole document into large VLMs, only at 0.7 percent of the GPU cost and 92.6 percent less end-to-end service latency.