An Adaptive Responsible AI Governance Framework for Decentralized Organizations (2510.03368v1)

Abstract: This paper examines the assessment challenges of Responsible AI (RAI) governance efforts in globally decentralized organizations through a case study collaboration between a leading research university and a multinational enterprise. While there are many proposed frameworks for RAI, their application in complex organizational settings with distributed decision-making authority remains underexplored. Our RAI assessment, conducted across multiple business units and AI use cases, reveals four key patterns that shape RAI implementation: (1) complex interplay between group-level guidance and local interpretation, (2) challenges translating abstract principles into operational practices, (3) regional and functional variation in implementation approaches, and (4) inconsistent accountability in risk oversight. Based on these findings, we propose an Adaptive RAI Governance (ARGO) Framework that balances central coordination with local autonomy through three interdependent layers: shared foundation standards, central advisory resources, and contextual local implementation. We contribute insights from academic-industry collaboration for RAI assessments, highlighting the importance of modular governance approaches that accommodate organizational complexity while maintaining alignment with responsible AI principles. These lessons offer practical guidance for organizations navigating the transition from RAI principles to operational practice within decentralized structures.