How to Organise Engaging Online Conferences and Escape the Zoom Rectangle (2305.09403v1)

Abstract: As an increasing number of academic conferences transition to the online sphere, new event paradigms must be explored and developed to better utilise the unique multimedia opportunities offered by the virtual world. With this in mind, we conducted in-depth interviews with researchers, performed a SWOT analysis of remote conferences, and developed experimental conference functionalities. We implemented these during the 9th edition of a two-day international scientific IT conference, which was attended by over 277 participants on the first day and 199 on the second. In this article, we describe how these innovative functionalities met the participants' needs based on qualitative and quantitative data. We present how the experiences of remote and in-person events differ, and offer recommendations on organising remote conferences that encourage participants to exchange knowledge and engage in activities.